GUIDELINES FOR EXHIBITORS


 
  1. Microphone or any promotional activities hindering or disturbing other sponsor/ exhibitor/Conference will not be permitted.
  2. All sponsor prices are exclusive of taxes (subject to change as per government policies).
  3. The stall will carry your firm name and you are requested not to make any changes in the arrangement.
  4. The sponsor/exhibitor must not cause any damage to the walls, panels and other areas of the venue. In case of any such damage, the sponsor/exhibitor will have to indemnify the organizers for the same.
  5. All booking forms must be accompanied by 50% advance and the balance must be paid within 30 days. Written confirmation of booking will be given after advance payment is received.
  6. The Exhibition Committee reserves the right to modify or rearrange the floor plan or even cancel any sponsorship/ exhibitor, without assigning any reason thereof.
  7. Cancellation are to be made in writing to secretary. Only 50% of the advance payment will be refunded on cancellation before October 31.
  8. Please note that all payments must be made in Indian Rupees.
  9. Companies wanting to import equipment or consumable for exhibition purpose should inform the conference secretariat at the time of booking to enable us to obtain International Trade Promotion Organization (IPTO) approval & assist with our freight partner details.
  10. Sponsor/exhibition stall confirmed are not transferable.
  11. Sponsorship/ exhibition will be allocated on first come first served basis only after the Cheque/Demand Draft for non-payment within the stipulated time.
  12. The date and time of handover of the exhibition space shall be communicated to all near the conference dates. No work will be allowed in the exhibition site after 5:00 am on conference day under any circumstances. If the participants fail to occupy the stall by the trade & exhibition Committee reserves the right to allot the vacant stall to the waiting applicants.
  13. Appointed Electrical Contractor will execute all electrical connections inside the stall and other areas. The sponsors/ exhibitors are required to intimate the organizers in writing on the additional points required by them at least 30 days advance. Please note all extra points/connections would be changed on Pro-rata basis.